Procurement Officer
Job Description
Ensure quality and timely supply of goods and services (including consultants), locally or internationally in accordance with CARE rules. Handle the local and international procurement process to ensure a timely supply of goods and service (including consultancy services) according to the procurement policies and standards of quality of service (prepare SBAs, LPOs, etc.) Review all purchase requisitions, verify price targets, and ensure that all specifications and requirements are clear and that all authorizations have been obtained. Coordinate with other departments to make sure purchase requisitions, supplier quote responses, and purchase orders are complete and clear. Ensure proper filling of all procurement documents for recordkeeping and auditing and maintain orderly files on active orders and post activities such as change notices, scheduling changes and partial shipments. Maintain an Approved Vendor List (AVL) with updated information on pricing by goods and services and performance ranking based on recent post-delivery evaluations. Periodically generate an evaluation report on supplier/vendor performance with recommendations based on service delivery/track record (at least every 6 months). Maintain and review consultant's database of the Country Office by ensuring prompt processing of consultancy requests following established procedures, Co-ordinate due diligence where necessary, follow up prompt consultancy contracts to ensure respect of the provisions of the contract. Prepare and process payment requests for Consultants in accordance with established procedures. Good knowledge of Procurement systems and practices, policies and procedures. A good understanding of donor rules and regulations (EU, USAID, CIDA) At least 3-5 years progressively responsible experience in procurement work. Preferably Previous experience working with an INGO or a Development organization. A minimum qualification of Bachelor’s degree in Supply Chain Management or Procurement with a combination of education and work experience. A member of Procurement professional body such as CIPS, ISM, MGIPS etc will be an added advantage.
Requirement(s)
Ensure quality and timely supply of goods and services (including consultants), locally or internationally in accordance with CARE rules. Handle the local and international procurement process to ensure a timely supply of goods and service (including consultancy services) according to the procurement policies and standards of quality of service (prepare SBAs, LPOs, etc.) Review all purchase requisitions, verify price targets, and ensure that all specifications and requirements are clear and that all authorizations have been obtained. Coordinate with other departments to make sure purchase requisitions, supplier quote responses, and purchase orders are complete and clear. Ensure proper filling of all procurement documents for recordkeeping and auditing and maintain orderly files on active orders and post activities such as change notices, scheduling changes and partial shipments. Maintain an Approved Vendor List (AVL) with updated information on pricing by goods and services and performance ranking based on recent post-delivery evaluations. Periodically generate an evaluation report on supplier/vendor performance with recommendations based on service delivery/track record (at least every 6 months). Maintain and review consultant's database of the Country Office by ensuring prompt processing of consultancy requests following established procedures, Co-ordinate due diligence where necessary, follow up prompt consultancy contracts to ensure respect of the provisions of the contract. Prepare and process payment requests for Consultants in accordance with established procedures. Good knowledge of Procurement systems and practices, policies and procedures. A good understanding of donor rules and regulations (EU, USAID, CIDA) At least 3-5 years progressively responsible experience in procurement work. Preferably Previous experience working with an INGO or a Development organization. A minimum qualification of Bachelor’s degree in Supply Chain Management or Procurement with a combination of education and work experience. A member of Procurement professional body such as CIPS, ISM, MGIPS etc will be an added advantage.
