Job Vacancy For Junior Administration Specialist
Job Description
The advertised position supports the overall project implementation including all four intervention areas outlined above. In your role you perform the specified organizational and administrative tasks correctly and on schedule in collaboration and consultation with your line manager, in accordance with the specified objective and with due regard for legal, contractual and internal requirements and procedures. • Coordinate and manage key administrative and procurement processes. • Manage the project inventory in WINPACCS as well as maintain a comprehensive filing system of inventory files. • Provide administrative, minute taking, and logistical support for all events, meetings, workshops and conferences. • Plan, organize and coordinate all daily schedules and appointments on behalf of the team. • Arrange travel and hotel bookings as well as reimbursement for all travel related expenses. • Manage all incoming and outgoing correspondence (post, fax, email). • Handle all the office equipment/stationary purchases and ensures its maintenance.
Requirement(s)
• University degree in administration, social science, or a similar area. • Initial professional experience in this area. • Strong organizational and writing skills. • Experience in office management and administrative tasks. • Good interpersonal, management, and communication skills. • Strong command of English language (both written and oral) is required; knowledge of German language is an asset. • Proficiency in MS Office Suite. • Ability to multitask and work under pressure.
