Executive Assistant
Job Description
Plan and organize internal and external meetings / events including materials, catering, logistics, including partnering with IT on technology / Audio-Video setup. Manage calendars and schedules in an effective way to optimize the leader’s time. Coordinate extensive domestic and international travel, to include Personal Protective Equipment (PPE) and other safety protocols when needed. Complete the executive’s expense reports and credit card reconciliation. Generate purchase requisitions and requests for payments using our invoicing system. Receive and distribute mail for the team, resolving what needs to be brought to the attention of the executive. Support with the personal business for the executive. Perform copying, collating, binding, packaging, and disseminate routine and other documents as requested by executive and their team. Serve as backup to other Executive Assistants as needed. Plan, execute and support special projects, board meetings, leadership meetings and company events.
Requirement(s)
Qualification (including Professional Registrations): National Diploma or relevant First Degree in Office Administration, Business Administration, or related field. Additional Knowledge Administrative management. Event planning and management. Vendor management. Customer service fundamentals. Proficiency in software platforms such as SAP, Concur, similar applications and Microsoft Office Suite. Experience Minimum of 8 - 10 years’ secretarial and administrative experience of which at least 5 years is in the capacity of a Personal Assistant, Executive Assistant or Office Manager for a CEO or MD of a medium to large multi-country company. Previous experience working for a Fortune 500 company will be an added advantage.
