Administrative Officer
Job Description
Coordinate all general administrative management support for the Accra office and IHP activity. Support the HR Manager in monitoring the performance and functions of personnel according to their established job descriptions. Develop tools and standardize formats to contribute to the implementation process of procedures at all levels. Support with scheduling meetings (internal and external) as needed, take and share minutes of meetings, and assist with audiovisual equipment and set up for virtual meetings. Coordinate all general administrative management support for the Accra office and IHP activity. Support the HR Manager in monitoring the performance and functions of personnel according to their established job descriptions. Develop tools and standardize formats to contribute to the implementation process of procedures at all levels. Coordinate drafting, translation, transmitting, and/or advertisement of all correspondence within Project HOPE Ghana and with donors and partners Coordinate with and support local and international staff and partners with Visas, travel, work permits and other relevant admin and logistics activities Assist with the creation and maintenance of secure systems for online documents sharing, record keeping, electronic approvals, vendor and other relevant systems. Provide support to HR colleagues as necessary Fulfil other duties and responsibilities as may be reasonably assigned by the HR Manager.
Requirement(s)
Minimum qualification of undergraduate degree in Office Administration, Business Administration Minimum of 3 years of administrative assistance work experience Knowledge and/or experience in Human Resource Management would be an asset Proven knowledge of office administration, especially record keeping and data management Knowledge and experience in preparing budgets and handling expenses; Experience in procurement and providing logistical support Works with attention to detail and sensitivity to confidential information; Works with a high degree of accuracy in preparing and entering information; Able to adapt to changing circumstances, with the capacity to find innovative ways to manage issues and challenges; Manages time productively and efficiently and meet changing deadlines; Self-directed and able to complete projects with limited supervision; Excellent interpersonal and team-building skills; Developed analytical, problem-solving, and decision-making skills; Demonstrated ability to use discretion and good judgment; honest and trustworthy; Highly proficient in the use of Microsoft Office and Google software including Gmail, calendar, drive, spreadsheet, word processing, and presentation software; and Excellent oral and written communication skills in English.
